VILLAGE OF BRUCE
BOARD MEETING MINUTES
October 7, 2019
Pursuant to due call and notice thereof, a scheduled monthly meeting of the Village Board was held on Monday, October 7, 2019.
Village President Shane Trott presided and called to order the meeting at the Village Hall facility at 7:00 p.m. Board members present were Gayanne Skogen, Galen Brainerd, Avery Newman & Larry Cabak. Jessica Hegeholz attended also.
Motion by Brainerd, seconded by Cabak to approve the Agenda, carried.
Motion by Cabak, seconded by Newman to approve the September 3, 2019 Regular Monthly Board Meeting Minutes, carried.
TREASURER’S REPORT: Motion by Brainerd, seconded by Newman to approve the Treasurer’s report as given, carried.
EMPLOYEE’S REPORT: Darlene Wundrow attended the meeting to discuss the need of a culvert on Business 40 that is in major need of repair. She received a quote for the culvert in the amount of $1,217.55 with a rough estimate of $100 for delivery. She contacted Gudis Sand and Gravel to do the work. Estimated price for the work on this project would be $1,200. Motion by Brainerd, seconded by Newman to approve Darlene to move forward with the culvert replacement at the pricing she was given, carried. Wundrow also reported that the flushing of the hydrants would need to be done as soon as possible. This is usually done mid-October but with Well #1 being offline, flushing is not an option right now. Wundrow requested that as soon as the Well was back up and running smoothly, that she could start on flushing right away. The full Board was in agreeance.
PETITIONERS-CITIZEN COMPLAINTS AND REQUESTS:
Bob Lorkowski-Parking Lot/Sewer Line Replacement: Bob Lorkowski attended the meeting to request that the Village repair and replace the sewer line in front of his business he owns on Main Street so he can repair and replace his parking lot that is in major need of repairs. He presented the Board with a quote he received from A-1 Excavating out of Bloomer in the amount of $84,000.000 which would include pulverizing the existing alley, replacing with asphalt, replacing the existing sewer with a 12” HDPE storm sewer pipe with 27” area drain with open grate casting, to re-shape SAPB, connecting with the existing storm inlet on Main Street, an 8” PVC sanitary sewer in the alley way and a 48” sanitary manhole with casting. The Board said they would discuss this further at a committee meeting.
PUBLIC COMMENTS: Kathy Stempf, Library Director for the Bruce Area Library, along with Library volunteer Colleen Wallace attended the meeting to request to be heard at the November Regular Monthly Board Meeting to discuss the issue of obtaining a video viewing license at the Library. They would also like to discuss with the Board their options on being able to use the Village Hall facilities after hours.
APPLICATIONS:
Operator’s Licenses: Motion by Brainerd, seconded by Newman to approve Operators Licenses to the following people: Tracy L. Woodmansee, Freida K. Smith, Christina R. Grasley, Christina M. Mortenson and Victorea M. Voldberg, carried.
Building Permits: Motion by Brainerd, seconded by Cabak to approve a building permit for Bob Weinert at 618 N. Johnson Street to re-roof his house, carried. Motion by Newman, seconded by Skogen to approve a building permit for Ryan Popple at 815 N. Alvey Street to re-roof his house, carried.
Bow Hunting Permits: Motion by Brainerd, seconded by Newman to approve a bow hunting permit to Richard Christianson to hunt on Village owned property, carried. Motion by Brainerd, seconded by Newman to approve a bow hunting permit to Mark Zimmer to hunt on Village owned property, carried.
COMMITTEE REPORTS:
Utility:
Garbage Service Contract Proposals: Jon Snyder from Republic Services attended the meeting and presented the Board with a revised quote for the Village’s Garbage Contract. The Board decided to set a committee meeting later in the month to discuss and review the pricing further. Motion by Brainerd, seconded by Newman to table the “Garbage Service Contract Proposals” issue until the November, 2019 Regular Monthly Board Meeting, carried.
Committee Meeting September 27th, 2019 Report: A committee meeting was held on September 27th, 2019 to review and discuss the two Garbage Service proposals that were presented to the Board. The current Waste Management contract that the Village has for garbage disposal expires on December 31st, 2019.
Public Works:
New Village Shop Update: Larry Gotham attended the meeting with a change order request from A-1 Excavating, LLC for a time extension on the Village Shop Project. Motion by Newman, seconded by Brainerd to sign the change order and move the new project completion date to October 25, 2019, carried. Gotham presented the Board with a second change order from A-1 Excavating LLC for an upcharge to the contract for painting due to the original paint job being damaged after the overhead doors were installed. The full Board denied this change order. The Board discussed some concerns they have with the hairline cracks in the concrete floor of the Shop. Gotham said he would let the contractor know that the cracks would need to be sealed before the Village crew moves back in to the Shop. Gotham also presented the Board with a 4th pay request from A-1 Excavating LLC in the amount of $97,715.00 for their contracted work on the Shop Project. Motion by Brainerd, seconded by Newman to approve the pay request from A-1 Excavating, LLC in the amount of $97,715.00, carried. Motion by Brainerd, seconded by Cabak to table the “New Village Shop Update” issue until the November, 2019 Regular Monthly Board Meeting, carried.
Cabak Communications, LLC Invoice Payment Approval: Motion by Newman, seconded by Brainerd to approve an invoice in the amount of $990.07 to Cabak Communications, LLC for the installation of cable and conduit wire in the New Village Shop Building to enhance the technology and streaming capabilities, carried.
North Main Street Reconstruction Project: Gotham gave an update on the North Main Street Reconstruction Project. He stated that he is in the process of working on the application to start the soil bearings that would need to be done before the project can begin. He also stated that he is working on the application for notice of intent to apply for the water and sewer portions of the project. They are both due at the end of this month. Motion by Newman, seconded by Skogen to table the “North Main Street Reconstruction Project” issue until the November, 2019 Regular Monthly Board Meeting, carried.
Public Welfare:
Potential Skate Park in Village: Nothing new to report this month. Motion by Brainerd, seconded by Cabak to table the “Potential Skate Park in Village” issue until the November, 2019 Regular Monthly Board Meeting, carried.
2020 Library Budget Approval: Motion by Newman, seconded by Brainerd to approve the 2020 Library Budget as given. Library Budget for 2020 is $44,011.60, carried.
Administration:
Update Ordinances: Nothing new to report this month.Motion by Brainerd, seconded by Cabak to table the “Update Ordinances” issue until the November, 2019 Regular Monthly Board Meeting, carried.
Committee Meeting September 4th, 2019 Report: A committee meeting was held on September 4th, 2019 to discuss employee’s requests for wage negotiations.
Committee Meeting September 19th 2019 Report: A committee meeting was held on September 19th, 2019 to discuss employee wages.
Employee Wage Negotiations-Committee Recommendation for Employee Wages: Motion by Brainerd, seconded by Newman to approve the 2020 Employee Wages and benefits as follows: A 1.5% raise given to all employees with Gudis being given the pay increase to $18.00 plus the 1.5%, the Village will pay for Gudis’s CDL physical annually, a $50.00 per month vehicle allowance given to Wundrow, Will & Gudis, a $50.00 quarterly vehicle allowance given to Hegeholz & Leer and a $50.00 annual vehicle allowance given to Weinert and Ewald. Change the vacation day schedule to read as follows: 1 year-5 days, 3 years-10 days, 7 years-12 days, 10 years-15 days, 15 years-17 days, 20 years-20 days, 23 years-22 days, & 25 years-25 days. Overtime pay will be kept the same as what it currently is, ‘call in time’ will be set to a 2 hour minimum at the employees overtime rate and overtime pay will be given to the office staff that work anything over their regular working hours on election days, carried.
APPROVAL OF BILLS: Motion by Brainerd, seconded by Newman to pay vouchers and electronic payments totaling $149,880.96, carried.
ANNOUNCEMENTS:
Fall Clean Up-October 11th, & 12th, 2019. An attendant will be on duty at the collection site from 8:00 a.m. to 1:00 p.m. Curbside Pick-Up will be on Monday, October 14th, 2019. For those unable to haul their own refuse please call the Village Hall at 868-2185 by 3:00 p.m. on Friday, October 11th to arrange for pick-up.
Flu Vaccine Clinic: Lakeview Medical Center will hold a flu vaccine clinic at the Village Hall Wednesday, October 23rd 2019, from 12:30 to 1:30 p.m. The cost is $25.00 per vaccine. Most insurance accepted including Medicare and Medicare Supplement, Medicaid & BadgerCare. Please call Alisa Lammers at 715-236-6439 with any questions regarding the clinic.
ADJOURNMENT: Motion by Brainerd, seconded by Cabak to adjourn, carried. Adjournment was at 8:31 p.m.
Jessica Hegeholz
Clerk/Treasurer