VILLAGE OF BRUCE
BOARD MEETING MINUTES
May 4th, 2020
Pursuant to due call and notice thereof, a scheduled monthly meeting of the Village Board was held on Monday, May 4th, 2020.
Village President Shane Trott presided and called to order the meeting at the Village Hall facility at 7:00 p.m. Board members present were Gayanne Skogen, Mark Zimmer, Galen Brainerd, Avery Newman & Larry Cabak. Jessica Hegeholz attended also.
Motion by Brainerd, seconded by Skogen to approve the Agenda, carried.
Motion by Zimmer, seconded by Cabak to approve the March 2nd, 2020 Regular Monthly Board Meeting Minutes, carried. There were no minutes to report for April, due to a meeting cancelation due to the COVID-19 pandemic.
TREASURER’S REPORT: Current & Previous Month’s: Motion by Zimmer, seconded by Brainerd to approve the Treasurer’s report for both March & April as given, carried.
EMPLOYEE’S REPORT: Darlene Wundrow attended the meeting and asked the Board for approval on hiring Don’s Sweeper Service to sweep the Village streets. Motion by Zimmer, seconded by Skogen to approve Wundrow to hire Don’s Sweeper Service to sweep the Village streets and spend up to $1,000, carried. Wundrow also requested to hire R&R Waste Systems Cleaning, Inc. to clean and televise the Village sewer lines. Motion by Brainerd, seconded by Newman to allow Wundrow to hire R&R Waste Systems Cleaning, Inc. to clean and televise the Village sewer lines and spend up to $4,000, carried. Wundrow reported that the flushing of the water hydrants was scheduled for May 11th thru May 15th and also Clean-Up Days were scheduled for May 15th & 16th. Some discussion was held on scrapping vs. selling the old plow truck. Brainerd mentioned that he had someone that was interested and will get back to the Board next month on what he finds out.
PETITIONERS-CITIZEN COMPLAINTS AND REQUESTS:
Billy McDonald-Garbage Service Concerns: Billy McDonald attended the meeting to discuss some of his complaints with his garbage service with Republic Services. The Board will get ahold of Republic Services and let them know that they are requesting them to join June’s Regular Monthly Board Meeting to discuss McDonald’s issues further.
COMMITTEE REPORTS:
Public Works:
New Village Shop Update: Nothing new to report this month. Motion by Zimmer, seconded by Newman to table the ‘New Village Shop Update’ issue until the June, 2020 Regular Monthly Board Meeting, carried.
L.W. Allen, LLC-Invoice Payment Approval: The Board reviewed the invoice that was submitted to them from L.W. Allen, LLC (Altronex) for work done on the New Village Shop, in the amount of $16,410.00. The original contract amount for Altronex was in the amount of $13,610.00. Motion by Zimmer, seconded by Brainerd to approve amending the original contracted amount and paying the new invoice from Altronex in the amount of $16,410.00, carried.
North Main Street Reconstruction Project:
Resolution #20-01- Motion by Zimmer, seconded by Newman to pass Resolution #20-01-Official Intent to Reimburse Expenditures for Wisconsin Department of Natural Resources Safe Drinking Water Loan and Clean Water Fund Program for the North Main Street Reconstruction and Lift Station Improvements Project, carried.
Resolution #20-01– Motion by Brainerd, seconded by Newman to pass Resolution #20-02- Official Representation by Village President to File Applications for Financial Assistance from the State of Wisconsin Environmental Improvement Fund, carried.
Public Welfare:
Potential Skate Park in Village: Trott reported that the group working on the project is currently working with the Bruce School on drafting a design and also working on the Tony Hawk Foundation Application for funding. Motion by Zimmer, seconded by Brainerd to table the ’Potential Skate Park in the Village’ issue until the June, 2020 Regular Monthly Board Meeting, carried.
Pursue Legal Action on N. Wester Street Property: Much discussion was had on the issue. There is currently a hearing date set for May 18th. After several correspondences with the Village Attorney on the issue, the Board passed a motion. Motion by Brainerd, seconded by Cabak to amend the defendants to the suit for the new owners to be added/replace the existing defendants, subject to legal counsel approval, and also give the new defendant until May 12th to tear down the fence in question. If the fence is not taken down by May 12th, the Village will proceed with the hearing scheduled for May 18th. If the fence is taken down in the time allotted, the Village will issue the defendant his building permits, subject to the fence being up to code before installation, carried.
Administration:
Update Ordinances: Nothing new to report this month. Motion by Cabak, seconded by Brainerd to table the “Update Ordinances” issue until the June, 2020 Regular Monthly Board Meeting, carried.
Designation of Village Trustee Representative on Library Board: Mark Zimmer was appointed by Trott as the Village Trustee Representative on the Library Board.
Election Board Member Approval-Paula Villiard & Grace Zimmer: Motion by Brainerd, seconded by Newman to approve Paula Villiard & Grace Zimmer as Election Board Members for the Village of Bruce, with Zimmer abstaining, carried.
Finance:
Chippewa Valley Bank 2011 Street Rehab Project Loan Payment: The annual loan payment for the 2011 Street Rehab Project was made on March 5, 2020 to Chippewa Valley Bank in the amount of $30,076.35. The balance on the loan as of April 30th, 2020 is $29,198.15.
Superior Choice Credit Union Main Street Project & Water Tower Project Loan Payment: The annual loan payment for the Main Street Project & Water Tower Project was made on March 5, 2020 to Superior Choice Credit Union in the amount of $14,794.90. The balance on the loan as of April 30th, 2020 is $14,298.15.
Loan Financing for Village Shop Project: The Board is seeking a 10 year loan to cover the general fund portion of the New Village Shop Project. Two quotes were obtained in April and given to the Board. One from Superior Choice Credit Union with a 4% interest rate and one from Chippewa Valley Bank with a 4.75% interest rate.The Board requested that the Clerk check one more time with both banks to see if there has been any change in interest rates since April and to also look in to the State Trust Fund Loan Program. Motion by Brainerd, seconded by Cabak to table the ‘Loan Financing for Village Shop Project’ issue until the June, 2020 Regular Monthly Board Meeting, carried.New Business:
Review 2019 TID 1 & 2 Annual Report: The 2019 Annual Reports for TID 1 & 2 were reviewed as part of new requirements set by the Department of Revenue. The affected taxing jurisdictions were notified of the meeting. The final reports will be completed online in May
APPROVAL OF BILLS: Motion by Brainerd, seconded by Newman to pay vouchers and electronic payments totaling $91,476.86 for March and $86,053.96 for April, carried.
ANNOUNCEMENTS:
April 7, 2020 Spring Election Results: Trustees; Mark Zimmer 47, Gayanne Skogen 44
Spring Clean Up-May 15th & 16th, 2020. The Village collection site will be open from 8:00 a.m. to 1:00 p.m. Curbside Pick-Up will be on Monday May 18th, 2020.
Flushing Hydrants- May 11th, 12th, 13th, 14th, 15th, 2020 from 7:00 p.m. to 10:00 p.m. Please refrain from running water during these times.
Cruise Night-Classic Auto Collision Center has set the calendar for Cruise Night in the parking lot at 705 N. Main Street in Bruce: May 26th 6:00 p.m. to 8:00 p.m., June 16th 6:00 p.m. to 8:00 p.m., July 11th 10:00 a.m. to 3:00 p.m., July 21st 5:00 p.m. to 8:00 p.m. & August 18th 6:00 p.m. to 8:00 p.m. Contact Classic Auto Collision Center at 715-868-CARS for more details.
Board of Review-May 27, 2020 from 5:00 p.m. to 7:00 p.m. at the Village Hall. Open Book will be held on Thursday, May 14, 2020 from 1:00 p.m. to 3:00 p.m.
ADJOURNMENT: Motion by Zimmer, seconded by Brainerd to adjourn, carried. Adjournment was at 8:30 p.m.
Jessica Hegeholz
Clerk/Treasurer