VILLAGE OF BRUCE
BOARD MEETING MINUTES
September 3, 2019
Pursuant to due call and notice thereof, a scheduled monthly meeting of the Village Board was held on Tuesday, September 3, 2019.
Village President Shane Trott presided and called to order the meeting at the Village Hall facility at 7:00 p.m. Board members present were Gayanne Skogen, Galen Brainerd, Mark Zimmer, Avery Newman & Larry Cabak. Jessica Hegeholz attended also.
Motion by Newman, seconded by Brainerd to approve the Agenda, carried.
Motion by Zimmer, seconded by Skogen to approve the August 5, 2019 Regular Monthly Board Meeting Minutes, carried.
TREASURER’S REPORT: Motion by Zimmer, seconded by Newman to approve the Treasurer’s report as given, carried.
EMPLOYEE’S REPORT: Darlene Wundrow reported that the workers began sewer jetting as of today and they have exercised all the water valves. They are working on brushing and could possibly have two more water lines to dig. She discussed a hydrant on S. Alvey Street that still needs flushing that was previously approved in 2018 but not completed yet. With the water level being so high in that location, they have not been able to complete the work. She talked of hiring an outside contractor to help the workers to complete the work. She’s hoping to have this work completed in the next two weeks.
PETITIONERS-CITIZEN COMPLAINTS AND REQUESTS:
PUBLIC COMMENTS:
APPLICATIONS:
Temporary Class ‘B’/Picnic License: Motion by Brainerd, seconded by Newman to approve a Temporary Class ‘B’/Picnic License for the Bruce Kiwanis Club, carried.
Operator’s License: Motion by Zimmer, seconded by Skogen to approve an Operator’s License for Alvarez Joseph Burnap, carried.
COMMITTEE REPORTS:
Public Safety:
Village Hall/Library Replacement of Access Doors Quotes: Trott discussed the two bids we received at the August, 2019 Regular Monthly Board Meeting for the replacement of access doors on the Village Hall/Library Building. One quote came from Spooner Window & Door at $9,575.38 using steel doors and one from Indianhead Glass, Inc. at $5,750.00 using steel doors as well. A third quote was given to the Board that night from Barry Frisinger, attending in audience, with two options, one with a price of $4,810.98 using steel doors and frames and the second with a price of $8,741.69 using fiberglass doors and frames. Motion by Zimmer, seconded by Brainerd to accept the quote from Barry Frisinger of $8,741.69 using fiberglass doors and frames, using existing locksets and closers, with a 10 year warranty on materials and workmanship and a lifetime warranty for corrosion on the fiberglass, carried.
Utility:
Garbage Service Contract Proposals: Jon Snyder from Republic Services attended the meeting and presented the Board with a proposal. The Board decided that they would like to set a committee meeting to discuss the two proposals, one that was received from Waste Management at the August, 2019 Regular Monthly Board Meeting, and the one they received from Republic Services. The current contract with Waste Management is up in December, 2019. Motion by Newman, seconded by Zimmer to table the ‘Garbage Service Contract Proposals’ issue until the October, 2019 Regular Monthly Board Meeting, carried. A committee meeting will be set later in the month.
Public Works:
New Village Shop Update: Larry Gotham of Morgan and Parmley, Ltd attended the meeting to give an update on the New Village Shop Project. He discussed the timeline of the project to the Board as it currently sits. The completion date for the project is October 3rd. The service doors will be installed in the next week, landscaping and concrete sidewalks will begin in the next two weeks and sheetrock is completed on the inside and will be ready to paint once the service doors are installed.A mid-October move in date is possible. Motion by Brainerd, seconded by Newman to table the “New Village Shop Update” issue until the October, 2019 Regular Monthly Board meeting, carried.
A-1 Excavating, Inc. Invoice Payment Approval: A third pay request was submitted from A-1 Excavating, Inc. in the amount of $259,564.37 for their work on the New Village Shop construction.Motion by Brainerd, seconded by Zimmer to approve payment of an invoice in the amount of $259,564.37 for contracted work on the Village Shop/Well House Project, carried.
Cooper Engineering Invoice Payment Approval: Motion by Newman, seconded by Zimmer to pay an invoice from Cooper Engineering in the amount of $1,384.50 for administration services, including coordination with the bond council and the DNR for the Village Shop/Well House Project, carried.
Foley & Lardner, LLP Invoice Payment Approval: Motion by Zimmer, seconded by Brainerd to pay an invoice from Foley & Lardner, LLC in the amount of $7,000.00 for professional services rendered in connection with the Water System Revenue Bonds pertaining to the Safe Drinking Water Loan Program Project for the Village Shop/Well House Project, carried.
Village Hall/Library Parking Lot Sealcoating Quote: Motion by Brainerd, seconded by Newman to accept a quote from Lake Country Sealcoaters in the amount of $1,986.00 to clean, fill cracks, sealcoat and paint the parking lines in the Village Hall/Library parking lot located at 100-102 W. River Avenue, carried. The work will be completed in September.
North Main Street Reconstruction Project: Larry Gotham from Morgan and Parmley, Ltd. discussed with the Board that the filing of all paperwork up to this point has been completed. A formal offer will be given to the Village by the end of September. This would be a $1,000,000.00 CDBG Grant. Total project cost would be roughly $2.5 million that the Village would need to come up with. For that portion, additional grant monies will be sought through the DNR for both the water and sewer portions. Two pre applications will be submitted at the end of October with the DNR, one for the water portion and one for the sewer portion. In the spring of 2020, the application will be submitted for the water portion and about a year from now, the sewer portion of the application will be submitted. The overall schedule for the project would begin in 2021 for construction. Motion by Zimmer, seconded by Cabak to table the ‘North Main Street Reconstruction Project’ issue until the October, 2019 Regular Monthly Board Meeting, carried.
Public Welfare:
Committee Meeting August 29, 2019 Report: A Public Welfare Committee Meeting was held on August 29th 2019 to discuss potentially putting a skate park in the Village. Members of the community were present and discussed different ideas of where they would like to see the skate park located. Discussion was held on cost and materials that would be used, as well as many different funding ideas they had. The committee will review this further at a later date.
Potential Skate Park in Village: Discussion was held on the possibility of a skate park in the Village. A few community members were present to talk with the Board on what they are looking for. They are looking at using all concrete and the size would be roughly 70×90. They discussed using the Village parking lot on the East side of Main Street south of the tracks. The Board advised them to get some pricing for the materials as well as looking in to funding, donations and grants if possible. The Village attorney will be contacted regarding possible liability issues. Motion by Zimmer, seconded by Cabak to table the ‘Potential Skate Park in Village’ issue until the October, 2019 Regular Monthly Board Meeting, carried. A committee meeting will be set later in the month to discuss the issue further.
Administration:
Update Ordinances: Motion by Brainerd, seconded by Newman to table the “Update Ordinances” issue until the October, 2019 Regular Monthly Board Meeting, carried.
Employee Wage Negotiations: Motion by Newman, seconded by Skogen to table the ‘Employee Wage Negotiations’ issue until the October, 2019 Regular Monthly Board Meeting, carried. A meeting was set for September 4, 2019.
Committee Meeting August 26th 2019 Report: A committee meeting was held on August 26th, 2019 to review and discuss employee’s requests for wage negotiations. Employees requested an additional meeting be set to negotiate further. The meeting was set for September 4, 2019.
NEW BUSINESS:
APPROVAL OF BILLS: Motion by Zimmer, seconded by Brainerd to pay vouchers and electronic payments totaling $57,783.09, carried.
ANNOUNCEMENTS:
ADJOURNMENT: Motion by Zimmer, seconded by Brainerd to adjourn, carried. Adjournment was at 7:59 p.m.
Jessica Hegeholz
Clerk/Treasurer